Position Title:  Program & Administrative Assistant

Compensation:  Commensurate with experience

Hours: 24 hours/week

Contract Dates: Sept. 1, 2016 – Aug. 31, 2017


Christus Ministries empowers young adults and parishes to grow spiritually, change lives and transform communities. Through a strategy that focuses first on personal transformation, young adults are encouraged to cultivate their unique relationship with the Lord, which then overflows into service and leadership, especially in parishes. Christus Ministries comprises of seven areas of focus or ministries based the pillars of spirituality, community, and service: Liturgy, Catechesis, Justice/Service Immersion, Retreat, Small Faith Community, Pastoral Counseling/Mentoring/Spiritual Direction, and Pilgrimage/Outdoor Adventure.

Administrative Responsibilities

  • Record receipts and expenses to support overall budgeting and financial reporting
  • Support PR and Communication efforts for various initiatives
  • Coordinate mass mailings approximately three times per year (Annual Report, Fundraiser Invitation, and Save the Dates)

Fundraising Support Responsibilities

  • Organize efforts around donor cultivation and follow up in keeping with the spirit and charism of Christus Ministries
  • Support the Co-Directors in researching and applying for grants and foundation support
  • Maintain the Salesforce CRM database of participants and donors: track contacts, involvement, areas of interest, donations, and ongoing communications
  • Assist host families in coordination of Bethany Brunches
  • Coordinate Thank Yous: around fundraising events and tax receipts for donations

Retreat & Formation Event Planning Responsibilities

  • Create registration forms for upcoming retreats and events
  • Organize volunteers to contact retreatants to welcome and respond to any concerns or questions
  • Book and coordinate details with retreat centers for current and future retreats
  • Support leadership formation events for various ministries


  • Excellent verbal and written communication
  • Strong business, time management, planning, and organizational skills
  • Proficiency in Microsoft Word and Excel as well competency or willingness to learn desktop publishing software (e.g. Adobe InDesign, MS Publisher)
  • Willingness to learn basic management and updating for Salesforce, Mailchimp, and Squarespace
  • Experience with the Ignatian Spiritual Exercises
  • Spirit of empowering growth and Cura Personalis in donor and volunteer interactions
  • Understanding of budget control, expenses and allocations
  • Ability to work individually and as part of various teams, including with volunteers
  • Able to work flexible hours, including evenings and weekends
  • Understanding of young adult landscape
  • Good leadership skills with potential for further development
  • Ability to take initiative and make informed decisions
  • Willingness to be flexible with different work-styles and practice discernment of spirits

Submit resumé and cover letter to Tri Dinh, SJ by June 1, 2016